Harness the power of Vitruvi in an all-in-one, easy-to-use collaborative field management platform. Manage contractor invoicing based on field operations and time sheets, bill based on production reports, and more.

Track

Capture and review time worked in the field using Vitruvi Mobile

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Track

Capture and review time worked in the field using Vitruvi Mobile

Field workers can create and submit timesheets from Vitruvi Mobile. Managers can review and approve time worked in the field.

Timesheets can be reviewed on mobile and web
Monitor shift times and equipment used
Add custom fields to Timesheets to capture data specific to your build

Efficiency

Bill accurately

An invoice is shown on the invoice page, highlighting the relevant transaction information clearly

Efficiency

Bill accurately

Invoices for payables and receivables can be generated from your approved production reports.

Track both AR and AP
Maintain visibility into costs
Integrate into your financial system

Validate

Track your progress with daily production reports

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Validate

Track your progress with daily production reports

Production reports can be submitted on the frequency you require to maintain visibility into the progress of your builds and ensure contractor invoicing accuracy.

Submit from mobile to web
Submit with voice
Configure the date you require to ensure completion

Cost

Utilize budget

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Cost

Utilize budget

Vitruvi enables cost tracking across all of your projects so you have tighter control over contractor invoicing.

Manage cost across your build portfolio or down to each work order
View your margins as the build progresses

Structured Invoice Templates

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Structured Invoice Templates

Bring consistency to subcontractor billing with full visibility across your workflows.

Reduce errors and manual rework
Tailor formats by contractor type, geography, or project type
Align invoice line items directly to cost codes and scopes of work
Ensure billing data is formatted for fast review and approval

Visibility

Construction Workflow Integration

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Visibility

Construction Workflow Integration

Connect invoicing to real-time project execution so every billed item is backed by field progress.

Link invoices to installed quantities, approved change orders, and tracked milestones
Validate billing against work completed, not just contract terms
Eliminate the gap between field operations and financial approvals
Create a single source of truth from the field to finance

Validate

Real-Time Reporting

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Validate

Real-Time Reporting

Monitor your invoicing pipeline and cash flow with actionable insights at every stage.

View invoice statuses across all projects in real time
Filter by contractor, approval stage, or project location
Identify approval delays and proactively manage cash flow
Export dashboards to share with finance and executive teams

Record

Line-Item Tracking & Validation

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Record

Line-Item Tracking & Validation

Track and verify every invoice detail at the line-item level to reduce risk and improve accuracy.

Match billed items to actual quantities, rates, and contract terms
Flag discrepancies automatically before invoices reach approvers
Protect against duplicate billing, incorrect rates, and scope mismatches
Maintain full traceability from budget to payment

Frequently Asked Questions

What is subcontractor invoicing in construction management?

Subcontractor invoicing is the process of billing for labor, materials, and services provided by subcontractors on a construction project. A typical subcontractor invoice includes key details like the contractor’s contact information, invoice number, billing period, description of work performed, itemized costs, applicable taxes, and the total amount due. In construction management, tracking these invoices accurately is essential for project transparency and financial control.

Why is software necessary for subcontractor invoicing in large-scale construction projects?

In large-scale construction projects, manual subcontractor invoicing often leads to delays, inconsistencies, and communication breakdowns. Software brings structure and visibility to the process by ensuring each invoice includes the right documentation, matches contractual terms, and reflects actual work completed. With Vitruvi, teams can track invoice status, approvals, and payments in real-time. This improves financial accuracy, reduces administrative burden, and gives project managers better control over spending from start to finish.

What kind of support and training does Vitruvi offer to its users?

Vitruvi is committed to providing comprehensive support and training to its users. From initial onboarding to ongoing customer support, Vitruvi offers learning on demand, as well as tailored training programs and responsive assistance to ensure that users feel confident and empowered with the platform throughout their project management journey.

What kind of scalability does Vitruvi offer, particularly for growing construction firms or projects of varying sizes?

Vitruvi offers scalability that accommodates growing construction firms and projects of varying sizes. Its features are customizable and adaptable, allowing users to scale up as needs arise. Whether managing small-scale projects or overseeing large-scale construction endeavors, Vitruvi is made to support growth and changing requirements.

Does Vitruvi integrate with other construction management tools used in the construction industry?

Yes, Vitruvi integrates seamlessly with other construction management tools in the construction industry. This integration ensures the smooth exchange of data between Vitruvi and other software systems. The result is improved workflow efficiency and collaboration between project stakeholders.