Contractor Invoicing Software

Field workers can create and submit timesheets from Vitruvi Mobile. Managers can review and approve time worked in the field. Once time entries are approved, they can be automatically converted into invoices or linked to production reports for accurate, verified billing.

• Timesheets can be reviewed on mobile and web
• Monitor shift times and equipment used
• Add custom fields to Timesheets to capture data specific to your build
• Convert approved timesheets directly into invoice line items for faster billing turnaround

Invoices for payables and receivables can be generated from your approved production reports. Vitruvi streamlines invoice creation and approval with configurable workflows that automatically route submissions to the right reviewers. Teams can also accept secure online payments—reducing processing delays and improving cash flow visibility.

• Track both AR and AP
• Maintain visibility into costs
• Integrate into your financial system
• Automate invoice approvals to reduce manual review
• Accept secure digital payments through integrated online options

Production reports can be submitted on the frequency you require to maintain visibility into the progress of your builds and ensure construction invoicing accuracy. Field teams and office staff can collaborate in real time to confirm completed quantities and validate invoice accuracy before submission.

• Submit from mobile to web
• Submit with voice
• Configure the date you require to ensure completion

Vitruvi enables cost tracking across all of your projects so you have tighter control over contractor invoicing. Gain portfolio-wide visibility into accounts payable and receivable with a single dashboard that displays invoice statuses, approvals, and payments across all projects.

• Manage cost across your build portfolio or down to each work order
• View your margins as the build progresses
• View invoice pipelines and cash flow across your entire project portfolio

Bring consistency to subcontractor billing with full visibility across your workflows. Tailor invoice templates with your company branding, cost codes, and approval fields to maintain consistency and professionalism across every project.

• Reduce errors and manual rework
• Tailor formats by contractor type, geography, or project type
• Align invoice line items directly to cost codes and scopes of work
• Ensure billing data is formatted for fast review and approval
• Automate recurring invoice generation using saved templates and custom logic

Connect invoicing to real-time project execution so every billed item is backed by field progress. Vitruvi integrates with your existing accounting systems to ensure every approved invoice, payment, and change order is synchronized automatically. Subcontractors and vendors can securely submit invoices directly through the platform for faster approval and fewer communication gaps.

• Link invoices to installed quantities, approved change orders, and tracked milestones
• Validate billing against work completed, not just contract terms
• Eliminate the gap between field operations and financial approvals
• Create a single source of truth from the field to finance

Monitor your invoicing pipeline and cash flow with actionable insights at every stage. Analyze profitability by project, vendor, or payment type, and export data for financial reporting or tax documentation.

• View invoice statuses across all projects in real time
• Filter by contractor, approval stage, or project location
• Identify approval delays and proactively manage cash flow
• Export dashboards to share with finance and executive teams or for accounting or tax preparation

Track and verify every invoice detail at the line-item level to reduce risk and improve accuracy.

• Match billed items to actual quantities, rates, and contract terms
• Flag discrepancies automatically before invoices reach approvers
• Protect against duplicate billing, incorrect rates, and scope mismatches
• Maintain full traceability from budget to payment
• Generate invoices directly from approved estimates or production data to ensure every line item matches verified work

Accelerate your billing cycle with automated approvals and built-in reminders. Vitruvi lets you configure conditional workflows that route invoices to the right reviewers instantly. Set automatic notifications for overdue invoices to maintain cash flow and reduce manual follow-ups.

• Configure approval rules based on invoice type, threshold, or project stage
• Receive automatic notifications when invoices are overdue or pending review
• Shorten turnaround times while maintaining complete visibility