Contractor Invoicing

Field workers can create and submit timesheets from Vitruvi Mobile. Managers can review and approve time worked in the field.

• Timesheets can be reviewed on mobile and web
• Monitor shift times and equipment used
• Add custom fields to Timesheets to capture data specific to your build

Invoices for payables and receivables can be generated from your approved production reports.

• Track both AR and AP
• Maintain visibility into costs
• Integrate into your financial system

Production reports can be submitted on the frequency you require to maintain visibility into the progress of your builds and ensure contractor invoicing accuracy.

• Submit from mobile to web
• Submit with voice
• Configure the date you require to ensure completion

Vitruvi enables cost tracking across all of your projects so you have tighter control over contractor invoicing.

• Manage cost across your build portfolio or down to each work order
• View your margins as the build progresses

Bring consistency to subcontractor billing with full visibility across your workflows.

• Reduce errors and manual rework
• Tailor formats by contractor type, geography, or project type
• Align invoice line items directly to cost codes and scopes of work
• Ensure billing data is formatted for fast review and approval

Connect invoicing to real-time project execution so every billed item is backed by field progress.

• Link invoices to installed quantities, approved change orders, and tracked milestones
• Validate billing against work completed, not just contract terms
• Eliminate the gap between field operations and financial approvals
• Create a single source of truth from the field to finance

Monitor your invoicing pipeline and cash flow with actionable insights at every stage.

• View invoice statuses across all projects in real time
• Filter by contractor, approval stage, or project location
• Identify approval delays and proactively manage cash flow
• Export dashboards to share with finance and executive teams

Track and verify every invoice detail at the line-item level to reduce risk and improve accuracy.

• Match billed items to actual quantities, rates, and contract terms
• Flag discrepancies automatically before invoices reach approvers
• Protect against duplicate billing, incorrect rates, and scope mismatches
• Maintain full traceability from budget to payment