Financial Management

Vitruvi connects budgets, billing, and invoicing to production data straight from the field, so financial teams work from verified numbers instead of manual reconciliation.

Production-Based Billing

Production-Based Billing

Generate billing directly from verified production data.

Billing generated from verified field production
Fewer disputes over completed work
Faster time from work to invoice

Invoice Management

Invoice Management

Create, review, and manage invoices tied to completed field work.

Invoices tied directly to completed work
Review and approval built into the workflow
One place to manage invoicing end to end

Rate Cards

Rate Cards

Apply standardized rates to work items for consistent and accurate billing.

Standardized rates across projects and contractors
Consistent, accurate billing
Easy to update as rates change

Cost Management

Cost Management

Track budgets in real time based on actual production and costs.

Real-time budget tracking
Based on actual, not estimated, production
Early visibility into cost overruns

AP and AR Reconciliation

AP and AR Reconciliation

Reconcile payables and receivables using production-validated data.

Reconciliation backed by verified production data
Fewer manual reconciliation cycles
Cleaner books, faster close

Financial Exports

Financial Exports

Export financial data to accounting and ERP systems.

Direct exports to accounting and ERP systems
Removes manual re-entry
See more on Reporting & Analytics

Project Financial Dashboards

Project Financial Dashboards

View project-level financial performance in real time.

Real-time financial performance by project
Budget, cost, and billing in one view
See more on Reporting & Analytics

Testimonials

What Our Customers Say About Us

01 — 03

“With Vitruvi, all the heavy lifting that would normally be handled by armies of people is baked into the business rules. Those rules protect us from cost overruns, and project managers can provide the necessary commercial governance.”

Neil G.,

“With Vitruvi Software we now have real-time, reliable information. We can see exactly what work is planned for each day, the completions we expect, and what we can hand over to the sales team to generate revenue.”

Colin L.,

“Ultimately, we use Vitruvi for end-to-end service delivery, from when a project is identified right to the construction completion. Vitruvi Construction Management has transformed our ability to scale and enables Wyyerd to continue on its ambitious high-speed fiber growth path. Essentially, if it’s not in Vitruvi it didn’t happen.”

Steve D.,

Trusted by Industry Leaders

FAQs About Construction Financial Management Software

What is production-based billing?

Production-based billing generates billing directly from verified field production instead of manual estimates. When a production report is approved, quantities flow to pay items automatically, so invoices reflect work that has been completed and verified.

How does Vitruvi handle both receivables and payables?

For contractors working between an owner and subcontractors, every priced quantity can generate a receivable to the client and a payable to the subcontractor. Each party sees only their side, which keeps A/R and A/P aligned to the same verified work.

What pricing models does Vitruvi support?

Vitruvi supports standard unit rates, tiered pricing by quantity, conditional adjustments by date, region, or program segment, and regional rate cards by subcontract. Rates are configured once and applied automatically as work is reported.

How are invoices created and managed?

Finance teams select verified pay items and group them into invoices that move from pending to invoiced to paid. Invoices lock once finalized, so billed amounts stay consistent with the work behind them.

What happens if an invoice needs to be corrected?

An invoice can be marked as disputed to reopen it for edits, then finalized again once resolved. True-up adjustments let teams add or subtract quantities so the final total matches the work completed.

How does Cost Management work?

Vitruvi tracks budgeted and actual revenue, cost, and margin at the work order level based on estimated and reported quantities. Teams see cost overruns as production comes in, not at month-end.

Can Vitruvi export financial data to our accounting or ERP system?

Yes. Financial data can be exported to accounting and ERP systems, removing manual re-entry. Learn more on the Reporting & Analytics page.

Does Vitruvi support taxes and purchase orders?

Yes. Tax codes can be assigned by region with multiple tax types applied at the invoice level. Purchase orders can be tracked against each work order with the remaining balance updated as invoices are issued.

Can approved timesheets be billed?

Yes. Approved timesheets automatically generate pay items for regular, overtime, and double-time hours, connecting time tracking directly to invoicing.