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Financial Management

Bill Faster With Financials Tied Directly to Verified Work

Vitruvi connects budgets, billing, and invoicing to production data straight from the field, so financial teams work from verified numbers instead of manual reconciliation.

Schedule a Demo
2x
Faster payment cycles
60%
Reduction in billing and close-out time
3x
Faster invoice preparation
HOW IT WORKS
From Field Report to Final Payment, on One Record

Every dollar in Vitruvi traces back to a production report your team approved. Quantities are priced, invoiced, and exported without anyone re-keying them.

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Step 1

Production Is Approved

Crews report completed quantities from the field. Once approved, they become verified work.

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Step 2

Rates Apply Automatically

Rate cards and subcontract pricing value each quantity: unit, tiered, regional, or conditional.

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Step 3

Pay Items Roll Into Invoices

Each priced quantity becomes a pay item. Finance groups them into invoices that move from pending to paid.

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Step 4

Books Close on the Same Numbers

Approved financials export to your accounting or ERP system, with a trail back to the field report.

What You Can Do With Financial Management

Billing & Invoicing

Vitruvi invoice with payable items tied to verified production

Billing & Invoicing

Pay and bill from verified work. Approved production flows into pay items automatically. Finance reviews, groups, and finalizes invoices without rebuilding quantities from spreadsheets.

  • Production-based billing: pay items created on approval

  • Invoice management: pending, invoiced, paid; locked when final

  • Rate cards: unit, tiered, regional, and conditional pricing

  • Milestone billing: progress pay items on any invoice

  • Timesheet billing: regular, overtime, and double time

  • Disputes and true-ups: reopen, adjust, refinalize

“It took two to three people a couple of days to try to invoice 1-2 customers weekly. Now project managers can handle it themselves, and it doesn’t eat up their whole day.”

Systems Administrator, EPC

Cost Control

Vitruvi cost view showing budget versus actual by work order

Cost Control

See overruns while you can still act. Budgeted and actual revenue, cost, and margin update at the work order level as production comes in, not at month-end.

  • Real-time budget tracking: based on actual production, not estimates

  • Margin by work order: revenue, cost, and margin together

  • Project financial dashboards: budget, cost, and billing in one view

  • Purchase order balances: remaining balance updates as invoices are issued

“We’re probably saving one to three people in finance and two to three QC people per region.”

Senior Director of Program Management, Highline

Reconciliation & Exports

PLACEHOLDER: replace with A/R and A/P view or ERP export screenshot

Reconciliation & Exports

Close the books on the same numbers. Payables and receivables reconcile against the same verified quantities, with an audit-ready trail from field activity to payment.

  • A/P and A/R reconciliation: each party sees only its side

  • Tax codes by region: multiple tax types per invoice

  • Audit-ready trail: from field report to payment

  • Accounting and ERP exports: no manual re-entry. See Reporting & Analytics

“We’re starting to see payment cycles shrink. Instead of two weeks, it’s getting closer to a week. That gap is narrowing.”

Build Partner, DTI

Built for the Teams Who Own the Numbers

Finance & Accounting

Pay contractors and bill clients from verified production. Reconcile receivables and payables against the same work data and close faster.

For Financial Managers

Project Controls

Track budget, cost, and margin as production comes in. Catch overruns while there is still time to correct course.

For Project Managers

Build Partners

Bill against approved work at agreed rates. Fewer disputes mean faster payment and more predictable cash flow.

Explore Vitruvi Build

Customer Perspective

Paid on Verified Work

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“Whatever contractors put in Vitruvi, and we approve after it’s checked by program managers and inspectors, that’s how they’re paid. The exact footage they put in, along with the number of hand holes and flower pots they enter, translates directly into a payable item in the invoicing process. There’s a built-in incentive to do it correctly.”
Director of Engineering and Construction Systems,
Wyyerd Fiber

Trusted by Industry Leaders

FAQs About Construction Financial Management Software

What is production-based billing?

Production-based billing creates pay items directly from verified field production instead of manual estimates. When a production report is approved, its quantities flow to pay items automatically, so invoices reflect work that is complete and verified.

How does Vitruvi reduce billing disputes with contractors?

Contractors are paid on the quantities they report and your team approves. Each pay item links back to the production report, photos, and approver behind it, so questions are settled against the record. Rejected reports go back with a reason, and true-ups correct approved quantities before they are invoiced.

What pricing models does Vitruvi support?

Standard unit rates, tiered pricing by quantity, conditional adjustments by date, region, or program segment, and regional rate cards by subcontract. Rates are configured once and applied automatically as work is reported.

How are invoices created and managed?

Finance teams select verified pay items and group them into invoices that move from pending to invoiced to paid. Invoices lock once finalized, so billed amounts stay consistent with the work behind them.

Does Vitruvi support milestone billing?

Yes. Progress pay items bill a set amount when a milestone is reached. They can sit on the same invoice as quantity-based pay items.

What happens if an invoice needs to be corrected?

Mark the invoice as disputed to reopen it for edits, then finalize it again once resolved. True-up adjustments add or subtract quantities so the final total matches the work completed.

How does Vitruvi handle both receivables and payables?

For contractors working between an owner and subcontractors, every priced quantity can generate a receivable to the client and a payable to the subcontractor. Each party sees only its side, which keeps A/R and A/P aligned to the same verified work.

How does cost management work?

Vitruvi tracks budgeted and actual revenue, cost, and margin at the work order level, based on estimated and reported quantities. Teams see overruns as production comes in, not at month-end.

Can Vitruvi export financial data to our accounting or ERP system?

Yes. Financial data exports to accounting and ERP systems, removing manual re-entry. Learn more on the Reporting & Analytics page.

Does Vitruvi support taxes and purchase orders?

Yes. Tax codes can be assigned by region, with multiple tax types applied at the invoice level. Purchase orders are tracked against each work order, and the remaining balance updates as invoices are issued.

Can approved timesheets be billed?

Yes. Approved timesheets automatically generate pay items for regular, overtime, and double-time hours, connecting time tracking directly to invoicing.

More on Construction Financials

WEBINAR

Reduce Financial Leakage

Where margin slips between the field and the invoice, and how to close the gaps.

Watch the webinar

E-BOOK

Driving Efficiencies With Construction Management Software

The financial case for moving project delivery off spreadsheets.

Read the e-book

E-BOOK

Mastering Construction Financials

Budgets, billing, and cost control for linear infrastructure programs.

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Bill Faster From Verified Work

Vitruvi ties budgets, billing, and invoicing directly to field production, so finance teams work from verified numbers instead of manual reconciliation.