Harness the power of Vitruvi in an all-in-one, easy-to-use construction budgeting platform. Track project costs in real-time with seamless field-to-office integration. Manage budgets with precision using live production data and actuals from the field. Forecast spending, monitor variances, and stay on top of financial performance without leaving your dashboard. Vitruvi also connects directly with your accounting systems for accurate, real-time synchronization of budgets, costs, and change orders—eliminating manual data entry and ensuring every financial record stays current across teams.

Budget Planning

Build a clear financial roadmap

A map interface in Vitruvi’s construction budgeting software that includes a text box and a button for saving the map as a template for future use.

Budget Planning

Build a clear financial roadmap

Gain control over your construction budget from day one with tools designed to streamline financial planning and oversight.

Outline and refine project financial scope
Generate accurate cost projections and resource plans
Track and manage budgeting approvals and adjustments
Use customizable budget templates to standardize project setup and ensure consistency and efficiency across builds

Financial Visibility

Stay aligned with real-time budget insights

A chart displaying work order status in Vitruvi’s construction budgeting software.

Financial Visibility

Stay aligned with real-time budget insights

Monitor every dollar with customizable dashboards that provide your team with instant clarity on financial performance across projects. Configure reports and dashboards to reflect the way your team works – filtering by project, cost code, or financial category for more clear oversight and collaboration across roles.

Configure dashboards to reflect your team’s key financial metrics
Monitor spend, forecasts, and funding in one centralized view
Surface trends and budget risks before they impact delivery
Generate recurring or custom financial reports and control access through user-level permissions

Real-Time Cost Control

Monitor spending as it happens

A website dashboard displaying filtering options in Vitruvi’s construction budgeting software.

Real-Time Cost Control

Monitor spending as it happens

Stay ahead of budget issues with instant access to live financial data from any device, anywhere. Vitruvi’s forecasting tools let you compare estimated, committed, and actual costs in real time, helping you anticipate overruns, allocate resources effectively, and protect profit margins.

Track every project cost and line item in real time
Review, approve, and reconcile expenses on the go
Prevent duplicate or unauthorized charges before they impact the bottom line
Forecast finances, like future costs and cash flow, using live data from the field

Materials & Job Cost Management

Reduce waste, improve accuracy

An informative map displaying different map types and directional guides for effective navigation and travel planning in Vitruvi’s construction budgeting software.

Materials & Job Cost Management

Reduce waste, improve accuracy

Take control of material usage and labor costs with detailed tracking and built-in billing tools. Manage project costs at a granular level with cost coding and detailed job costing. Every labor hour, material, and subcontractor expense is captured and linked to the right cost code for accurate reporting and streamlined purchasing workflows.

Monitor material needs and usage by location and phase
Align job costs with actual performance to improve forecasting
Ensure billing precision with accurate materials tracking and reporting
Manage purchase orders and link them to corresponding budget items for clear, traceable spending

Integrations & Reporting

Connect every financial workflow

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Integrations & Reporting

Connect every financial workflow

Vitruvi’s budgeting tools integrate with your existing accounting, ERP, and reporting systems for a seamless financial workflow. Sync job costs, contracts, and change orders in real time to maintain accuracy between field and office. Generate standardized reports or export data to spreadsheets for deeper analysis – all without manual entry.

Sync live budget data with accounting platforms
Automatically update costs and change orders across connected systems
Export or import budgets through Excel or CSV for flexible reporting
Store all financial documents securely in the cloud with unlimited access

How does construction budgeting software integrate with accounting systems?

Most modern construction budgeting tools integrate directly with accounting software to keep project costs and contracts in sync. This integration eliminates manual entry and ensures financial data stays consistent across departments. Vitruvi’s platform automatically updates budgets, job costs, and change orders between field and accounting systems—helping teams maintain accuracy and transparency from start to finish.

What features should I look for in construction budgeting software?

When evaluating budgeting software, look for features that streamline financial management and improve collaboration, including:

Real-time cost tracking and forecasting
Integration with accounting and ERP tools
Customizable dashboards and reporting templates
Role-based permissions for secure data access
Cost coding and job costing for granular control
Cloud-based storage for budgets and documents

Vitruvi delivers these capabilities through a connected, construction-focused platform that unites teams around accurate, live financial data.

Can construction budgeting software handle forecasting and variance tracking?

Yes. Leading platforms automatically generate forecasts by comparing estimated, committed, and actual costs. Vitruvi’s forecasting tools help you identify variances early and adjust budgets before issues impact profitability—empowering teams to manage financial performance proactively rather than reactively.

How does construction budgeting software support purchase orders and payments?

Budgeting tools often include features for managing purchase orders, invoices, and digital payments. With Vitruvi, every transaction can be tied directly to the corresponding cost code and budget item, ensuring full visibility into spending. This reduces duplicate charges, accelerates approvals, and simplifies reconciliation.

What are cost codes, and why are they important?

Cost codes categorize expenses—such as labor, materials, or subcontractors—into standardized groups. Using cost codes helps teams track spending precisely, compare actual costs to estimates, and report on project performance at a detailed level. Vitruvi’s budgeting platform supports cost-coded tracking to improve clarity and control across every job.

Can I import or export budgets from spreadsheets?

Yes. Vitruvi supports importing and exporting budget data via Excel or CSV files, making it easy to transition from legacy systems or share data with partners. This flexibility ensures smooth collaboration and reporting without manual re-entry.

How does Vitruvi help with forecasting accuracy?

Vitruvi connects real-time field data—like time sheets, materials, and production progress—to your financial dashboard. This means forecasts are based on actual project activity, not assumptions. As conditions change, your budget updates automatically, helping you make faster, more informed financial decisions.

Frequently Asked Questions

What is construction budgeting software?

Construction budgeting software is a digital solution designed to help teams plan, manage, and monitor the financial performance of construction projects. It typically includes tools for forecasting costs, tracking expenses in real-time, identifying variances, and syncing financials with project timelines and field data. These systems support both preconstruction planning and active execution phases. The result is greater accuracy, control, and visibility over every dollar spent.

Why should builders use construction budgeting software?

Builders use construction budgeting software to take control of costs, reduce risk, and improve forecasting across every phase of a project. With greater visibility into budget performance, teams can make proactive decisions that keep financials on track. Automated tracking minimizes errors and replaces spreadsheets with a centralized, collaborative solution. It also supports compliance, client transparency, and better profit margins.

How is construction budgeting software better compared to manual methods?

Unlike manual spreadsheets or paper tracking, construction budgeting software automates data entry, reduces human error, and provides real-time updates across teams. Features like live cost reporting, alert triggers, and synced field data eliminate guesswork and version control issues, ensuring accurate and up-to-date information. This software saves time by generating reports instantly and flagging budget risks before they escalate. With a digital platform, teams can catch overruns early, reduce rework, and stay focused on building, not number-crunching.

How does the software create a budget for my construction project?

Most budgeting platforms start with templates or historical data to guide initial setup. From there, you can enter projected costs for labor, materials, equipment, and overhead. Advanced features link schedule milestones to cost items, build in contingencies, and set thresholds for notifications. Vitruvi goes a step further by incorporating field data, like time sheets and production metrics, to fine-tune your budget as the project evolves.

How does Vitruvi's budgeting software compare to other options?

Vitruvi stands out by connecting real-time field insights with budgeting tools to give you an up-to-date view of costs grounded in actual progress. Unlike static systems, our platform pulls live data from time sheets and production logs to improve forecasting accuracy. It’s built for simplicity without sacrificing power—ideal for construction teams that need fast, reliable financial oversight. With GIS integration and workflows tailored to utility and infrastructure projects, Vitruvi offers capabilities that generalist tools just don’t match.

What kind of support and training does Vitruvi offer to its users?

Vitruvi is committed to providing comprehensive support and training to its users. From initial onboarding to ongoing customer support, Vitruvi offers learning on demand, as well as tailored training programs and responsive assistance, to ensure that users feel confident and empowered throughout their project management journey.

What kind of scalability does Vitruvi offer, particularly for growing construction firms or projects of varying sizes?

Vitruvi offers scalability that accommodates growing construction firms and projects of varying sizes. Its features are customizable and adaptable, allowing users to scale up as needs arise. Whether managing small-scale projects or overseeing large-scale construction endeavors, Vitruvi is made to support growth and changing requirements.

Does Vitruvi integrate with other construction management tools used in the construction industry?

Yes, Vitruvi integrates seamlessly with other construction management tools in the construction industry. This integration ensures the smooth exchange of data between Vitruvi and other software systems. The result is improved workflow efficiency and collaboration between project stakeholders.